MPI shall hold all personal data in strict confidence and shall endeavour to ensure all such information is accurate. Only such data as reasonably necessary for the operation and promotion of MPI shall be collected and maintained. No personal data shall be given, rented, sold or transferred to any third party, except as may be provided in law. Third parties that MPI may use to provide a service shall be required to sign a confidentiality agreement and provide assurance of their ability to maintain confidentiality whenever personal data from MPI may be involved. Any use of personal data by MPI other than the use intended when the information was collected shall require the explicit consent of the individuals involved. Such consent may be subsequently withdrawn. Every reasonable precaution shall be taken to maintain the integrity and security of MPI’s records.
Only those MPI employees who require access to personal data for their jobs shall have such access. Employees shall sign a confidentiality agreement. Volunteers who may have access to personal data shall sign a confidentiality agreement. Board members shall not disclose any personal information to anyone outside the Board. A breach of this policy may be grounds for discipline, demotion, or dismissal of an employee, volunteer or Board member, according to the policies and procedures of MPI.
Any individual whose personal data MPI holds may request in writing to see that information and/or to whom the information has been disclosed. Such requests will be honoured as quickly as possible, taking no longer than thirty days. Information that may identify another person shall not be released and therefore may restrict the release of the personal information requested. An individual may request MPI to correct its records or delete the personal data and the records shall be corrected with the information provided or deleted as requested.
Employees have the right to expect that their personal information shall be held in confidence. Personal information shall not be shared with other employees beyond what is reasonable for the performance of the job or anyone outside of MPI except as provided by law or with the explicit consent of the individual. A breach of this policy may be grounds for discipline, demotion, or dismissal of an employee, volunteer or Board member, according to the policies and procedures of MPI.
Promotion of MPI’s ministry depends on telling individuals’ stories. Care must be taken not to violate the privacy of the people we are trying to help. It is advisable to secure permission from the person or their family whose story is to be told. Facts should be double checked for accuracy. Nothing should be said or done to portray the person in a negative way. No personal information shall be presented of a person who has requested privacy. Photos shall not be taken of those who express reluctance of being photographed.
All complaints or concerns regarding privacy shall be directed to the person responsible for implementing this policy. If outstanding issues still remain after having been dealt with by the person responsible for implementing this policy, appeal may be made to the Executive Director and if there is still not resolution, in writing to the Board of Directors.